Privacy Policy

Compliance Systems, Inc. (“Compliance Systems”) respects the privacy of its users whether they use the ComplianceSystems.com website (“Website”) to request additional information, participate in interactive programs or simply view the Website. The following Compliance Systems privacy policy (“Privacy Policy”) is designed to inform you, as a user of the Website, about the types of information that Compliance Systems may gather about or collect from you in connection with your use of the Website. It also is intended to explain the conditions under which Compliance Systems uses and discloses that information, and your rights in relation to that information.

Changes to this Privacy Policy are discussed at the end of this document. Each time you use the Website, however, the current version of this Privacy Policy will apply. Accordingly, each time you use the Website you should check the date of this Privacy Policy (which appears at the end of this document) and review any changes since the last time you used the site.

Gathering, Use, and Disclosure of Non-Personally-Identifying Information

Users of the Website Generally

Non-Personally-Identifying Information” is information that, without the aid of additional information, cannot be directly associated with a specific person.

Personally-Identifying Information,” by contrast, is information such as a name or email address that, without more, can be directly associated with a specific person.

Like most website operators, Compliance Systems gathers from users of the Website Non-Personally-Identifying Information of the sort that Web browsers, depending on their settings, may make available. That information includes the user’s Internet Protocol (“IP”) address, operating system and browser type, and the locations of the Web pages the user views right before arriving at, while navigating and immediately after leaving the Website.

Compliance Systems analyzes Non-Personally-Identifying Information gathered from users of the Website to help Compliance Systems better understand how the Website is being used. By identifying patterns and trends in usage, Compliance Systems is able to better design the Website to improve users’ experiences, both in terms of content and ease of use. From time to time, Compliance Systems may also release the Non-Personally-Identifying Information gathered from Website users in the aggregate, such as by publishing a report on trends in the usage of the Website.

Web Cookies

A “Web Cookie is a string of information that a website stores on a user’s computer, and that the user’s browser provides to the website each time the user submits a query to the site. Compliance Systems uses Web Cookies to track the pages that users visit during each Website session, both to help Compliance Systems improve users’ experiences and to help Compliance Systems understand how the Website is being used.

As with other Non-Personally-Identifying Information gathered from users of the Website, Compliance Systems analyzes and discloses in aggregated form information gathered using Web Cookies, so as to help Compliance Systems, and others better understand how the Website is being used. Compliance Systems does not attempt to link information gathered using Web Cookies to Personally-Identifying Information.

Users of compliancesystems.com who do not wish to have web cookies placed on their computers should set their browsers to refuse web cookies before accessing the website, with the understanding that certain features of the website may not function properly without the aid of web cookies. Website users who refuse web cookies assume all responsibility for any resulting loss of functionality.

Collection, Use, and Disclosure of Personally-Identifying Information

Website Registration

As defined above, Personally-Identifying Information is information that can be directly associated with a specific person. Compliance Systems collects a range of Personally-Identifying Information from and about Website users. Much of the Personally-Identifying Information collected by Compliance Systems about users is information provided by users themselves at the time they sign up to submit materials for a Website interactive program or to request additional information about Compliance Systems. That information includes each user’s name, employer and contact information.

Users of the Website are under no obligation to provide Compliance Systems with Personally-Identifying Information of any kind, with the caveat that a user’s refusal to do so may prevent the user from using certain Website features.

By registering with the website, you consent to the use and disclosure of your personally-identifying information as described in this “collection, use and disclosure of personally-identifying information” section.

Online Forums and Blogs

Certain Personally-Identifying Information collected from users is disclosed as a matter of course as a result of those users’ use of the Website. Users assume all responsibility for any loss of privacy or other harm resulting from their voluntary disclosure of personally-identifying information.

DMCA Infringement Notifications, Notices of Violations of Website Terms of Service, and Other Communications Directed to Compliance Systems

By submitting a Copyright Infringement Notification or other communication (including communications about content stored on or transmitted through the Website) you consent to have such communication forwarded to the person or entity who stored, transmitted or linked to the content addressed by your communication, in order to facilitate a prompt resolution. For Notices of Violations of Website Terms of Service or other communications (but not DMCA Infringement Notifications), upon request Compliance Systems will edit out your name and contact information. However, DMCA Infringement Notifications (including any personally identifying information set forth in the Notifications) will be forwarded as submitted to Compliance Systems without any deletions.

Other Disclosures

As described in the previous sections titled “Collection, Use and Disclosure of Personally-Identifying Information,” users may, at their option, disclose their own Personally-Identifying Information by any means they choose. Compliance Systems will disclose Personally-Identifying information under the following circumstances:

  • By Law or to Protect Rights—Compliance Systems discloses Personally-Identifying Information when required to do so by law, or in response to a subpoena or court order, or when Compliance Systems believes in its sole discretion that disclosure is reasonably necessary to protect the property or rights of Compliance Systems, third parties or the public at large.

 

  • Marketing Communications—If users opt-in to receive Compliance Systems marketing materials upon registration, Compliance Systems will email users about products and services that Compliance Systems believes may be of interest to them.

 

  • Business Transfers; Bankruptcy—Compliance Systems reserves the right to transfer all Personally-Identifying Information in its possession to a successor organization in the event of a merger, acquisition, or bankruptcy or other sale of all or a portion of Compliance Systems’ assets. Other than to the extent ordered by a bankruptcy or other court, the use and disclosure of all transferred Personally-Identifying Information will be subject to this Privacy Policy, or to a new privacy policy if you are given notice of that new privacy policy and are given an opportunity to affirmatively opt-out of it. Personally-Identifying Information submitted or collected after a transfer, however, may be subject to a new privacy policy adopted by the successor organization.

Collection and Use of Information by Third Parties

Compliance Systems contractually prohibits its contractors, affiliates, vendors and suppliers from disclosing Personally-Identifying Information received from Compliance Systems, other than in accordance with this Privacy Policy. Third parties are under no obligation to comply with this Privacy Policy, however, with respect to Personally-Identifying Information that users provide directly to those third parties or that those third parties collect for themselves. Compliance Systems neither owns nor controls the third-party websites accessible through the Website. Thus, this Privacy Policy does not apply to information provided to or gathered by the third parties that operate them. Before visiting a third-party, whether by means of a link on the Website or otherwise, and before providing any Personally-Identifying Information to any third party, users should inform themselves of the privacy policies and practices (if any) of the third party responsible for that website, and should take those steps necessary to, in those users’ discretion, protect their privacy.

Privacy Policy Changes

Compliance Systems may, in its sole discretion, change this Privacy Policy from time to time. Any and all changes to Compliance Systems’ Privacy Policy will also be reflected on this page. Unless Compliance Systems obtains your express consent, any revised Privacy Policy will apply only to information collected after such time as the revised Privacy Policy takes effect, and not to information collected under any earlier Privacy Policies. Compliance Systems encourages visitors to frequently check this page for any changes to its Privacy Policy.

 

This policy is effective as of and was last updated on August 15, 2018.